An Upgrade Strategy for Your Office Computers

As tax season approaches, what are your plans for upgrading your office computers? This article will give you some guidelines for upgrading and an overall strategy for replacing the computers in your office.

For the purposes of this exercise take a few minutes and inventory your computers. Gather the following data for each office computer you will be using during tax season:

  • Name or location of computer
  • Operating system version
  • Processor
  • Amount of RAM (memory)
  • Hard disk size and amount of free space
  • Date acquired

Once your list is complete look up each processor you found at and record its PassMark score.

Once you finish you will have something that looks like this for each computer:

  • Front Desk Computer
  • Windows 7
  • Intel Core2 Duo E8500
  • 5GB
  • 512GB with 350GB free
  • January 2010
  • PassMark Score 2286

Compare each of your computers to our recommended and minimum requirements. Any that do not meet the minimum requirements should be marked for immediate replacement. Any computers that are more than three years old should be marked for possible replacement if the budget will allow it.

Let’s assume that all your computers meet our minimum requirements. You need to develop a strategy for regular replacement of your computers. TaxSlayer Pro  recommends that you plan to replace the oldest 25-33% of your computers each year. This makes it easier to budget and ensures that all your computers are capable of running TaxSlayer Pro efficiently.

Now let’s discuss purchasing strategy for new computers. There is only one rule: buy the fastest processor you can afford. Why? The processor is the one component of a computer that is difficult to upgrade. Almost anything else on the computer, such as the memory or hard drive, can be upgraded easily and inexpensively.

If you have any questions regarding the upgrading or replacement of your computers, please call us at 706-868-0985. Our technical support representatives will be happy to discuss this with you.