Entering / Editing Company Information
***The Firm Information Menu stores all of your company information. This information appears on the bottom of the main tax forms when printed. (Form 1040, Form 1120, Form 990, etc.) If any of this information needs to be edited, from the Main Menu of TaxSlayer Pro select:
- Firm/ERO/Preparer Setup
- Firm Information Setup Menu (Select the item that needs to be added and/or changed and enter the correct information)
NOTE: You do not need to enter a Group Code on this screen; this field should be left blank.
Upon exiting the Firm Information Setup Menu, you will be asked 'Do You Want to Replace all Preparer Information with the Firm Information that was Just Entered?' In most cases, answer this question as 'YES'. This will update the firm information for each preparer listed in the program. Answering 'NO' will not update the firm information in the preparer database. The only exception to answering 'YES' to this question would be in a situation where you have preparers from another firm or ERO that you are entering into your program. Answering 'NO' will prevent the firm information for these preparers from being overwritten.
Select the links below to show/hide additional information:
All of your company information is stored in the Firm Information Menu. This is the information that will appear on the bottom of the Form 1040 when printed. If any of the information needs to be edited, go to the Firm Information Setup Menu. Select the item(s) that need to be added or changed and enter the correct information. You do not need to enter a Group Code on this screen. This option should only be changed if advised by a Technical Support Representative.
When you exit the menu, you will be asked, 'Do You Want to Replace all Preparer Information with the Firm Information that was Just Entered?' In most cases, answer this question as 'YES'. Answering 'NO' will not update any of the firm information that is in the Preparer database. The only exception to answering 'NO', would be in the case if you have preparers from another firm or ERO in the Preparer database. Answering 'NO' will prevent the firm information for these preparers from being overwritten
NOTE: If you have already started a tax return you will need to reselect your preparer code inside the tax return for the information to update. For details on repulling your preparer code, click here.
The Electronic Return Originator (ERO) is the person who's name is associated with the assigned EFIN. This is usually the owner of the company. You were prompted to enter your ERO information during the initial configuration of the program. This includes items such as name, contact, address, and EFIN. If you do not have an EFIN, make sure you come back and enter it in the firm information section and also the ERO menu. If you have more than one EFIN, and you will be transmitting using multiple EFINs, be sure to enter all of the information for each EFIN in the ERO(s) Menu.
To add, change, or delete preparers stored in the program, select the Preparer(s) Menu. To add a preparer, first assign the preparer a number ranging from 1 to 999. Next, enter the SSN of the preparer followed by the preparer's PTIN (if they have been assigned a PTIN by the IRS). Remember that the PTIN is 9 character long and the first character will always start with a 'P'. Once the PTIN is entered, the PTIN will print on the tax return instead of the preparer’s SSN. Next, enter the preparer's first and last name, and select 'OK'.
NOTE: All paid tax return preparers who prepare all or substantially all of a tax return are required to use the new registration system to obtain a PTIN. Access to the online application system will be through the Tax Professionals page of IRS.gov. Individuals who currently possess a PTIN will need to reapply under the new system but generally will be reassigned the same number. It only takes about 15 minutes to sign up online and receive your PTIN. To apply for a PTIN online click here.
The IRS has also released a new Form W-12 that can be used if you choose to apply by mail. Form W-12 replaces Form W-7P. You should allow four to six weeks to receive your PTIN by mail.
The 'Change Firm Information' menu will allow you to change the firm information for a particular preparer. For example, if you have two companies setup in configuration, you can select 'Change Firm Information' and choose which firm's information you want to print on the the tax forms for this preparer.
Preparer Security (discussed below) allows you to edit preparer access to different portions of the tax program.
To activate program security, select 'Use Preparer Security' on the Company Setup Menu and answer 'YES'. Remember that each one of your preparers must be assigned a unique username and password before the security features can be activated. To setup Preparer Security select:
- Preparer(s) Menu
- Select 'New' or double-click the entry you wish to 'Edit' (We suggest you begin with the office manager or ERO.)
- Enter a unique username and password. (Be sure to use a password that will be easy to remember, or write it down in a location easy for you to access.)
- In the Preparer Security Menu, you will notice that all of the settings are defaulted to 'YES'. This is where you will determine who has access to the menus within the program. If this is the office manager or ERO’s account, all of the settings should remain as 'YES'.
How you customize the program security is completely up to you. As you look through the options, you will notice that there are several ways to control unauthorized access. You can also configure preparer security to only allow each preparer to see his or her own returns. This eliminates preparers from being able to access returns that were not prepared by them. We do suggest that if you use program security to change the 'Firm/Preparer Cfg' to 'NO' on each preparer's account who is not a manager within your office. With this option set to 'NO', only the office manager or ERO can change prepare security settings.
The program can be password protected to prevent unauthorized access by unauthorized individuals. The password(s) can be any combination of numbers and characters, uppercase and/or lowercase letters. If you select 'YES' please be sure you use a password that will be easy to remember, or write it down in a location easy for you to access.
Last Updated: 2/20/2017