Is Your Office Prepared for a Disaster?

With all the storms and natural disasters happening across the United States, there is no better time than now to make sure your office and your files are protected. Disasters can hit at any time and without taking precaution and preventative measures, you could lose valuable data. Taking just a few moments to set out a plan and backup your data can help your business keep running even after a disaster strikes.

  1. Backup your TaxSlayer data – Having a good backup of your TaxSlayer programs and files will allow you to pick up where you left off, even if you have to get a new computer. We encourage all TaxSlayer Pro customers to backup their data frequently. For more information about backing up data from TaxSlayer Pro, please visit our Knowledgebase article or our last blog post.
  2. Keep your financial records and other paper records in a safe place – Any financial records for your business should be kept in a secure place. Keeping important documents at home does not always mean they are safer! If your home is near your office, they both could be at risk of being damaged in a disaster. We recommend using a paperless record keeping option, which will allow you to scan any important documents to keep on an external drive.
  3. Have a plan – Having a structured plan can help guide you through any disaster. If a disaster hits while you’re in the office, what are the emergency procedures? If your tax office is destroyed, do you have an alternate location to continue working out of? If you have preparers, do they know what to do if a fire destroys the office computers? It is important for you to have these things figured out before the disaster and communicate them to your employees.
  4. IRS Publication 584-B – After a disaster, it can become difficult to figure out what equipment and supplies were lost. This workbook allows you to document all equipment in your office one item at a time. It can even help you calculate your loss for things such as computers, furniture, or even vehicles. For more information, please reference the IRS Publication 584-B.